A person approves every quote
The assistant prepares drafts. Only your team sends them.
CargoSlate · for freight forwarders
Answer every quote request in minutes, not hours.
We set up an AI quote assistant on your own inbox and rate sheet. It reads each request, prices it from your rates and hands your team a draft. Nothing goes out until a person approves it.
- Works with the email and Excel rates you already use
- Prices come from your rate sheet, never invented
- Asks the customer for missing details straight away
The problem
Slow quotes lose jobs.
Shippers often send the same request to several forwarders and book the first good price they get. In a small team, quotes are typed by hand from email and Excel, between calls and bookings. By the time the reply goes out, the job may already be gone.
TodayHours
A request lands in a busy inbox. Someone finds the rate, does the maths and writes the email. It takes hours, or until tomorrow.
With the assistantMinutes
The draft is waiting within minutes. Your team checks it in seconds and sends it. Missing details are asked for straight away.
How it works
Three steps. Your team only does the last one.
No new software for your team to learn. The assistant works inside the inbox you already use.
01
Reads the request
Spots which emails are quote requests and pulls out route, number of pallets, weight, goods and ready date, even from messy emails.
02
Prices it from your rates
Calculates the price with fixed rules from your own rate sheet, including your minimum charges. The AI never sets a price.
03
Your team approves
A ready-to-send reply lands with the person who handles quotes. They check it, edit it if needed and send it.
Asks for missing detailsNo pallet count? The customer gets a short question at once, not a day later.
Follows upIf the customer doesn't reply, a polite reminder goes out after two working days.
Weekly reportNumber of requests, average time to reply and quotes won, every week.
Demo
See it work in two minutes.
A real quote request goes in. A priced draft comes out. The clock on screen shows how long it takes.
The forwarder, customers and rates in the demo are fictional. On a call, we run it live with your company name and one of your real routes.
You stay in control
Built so that nothing can go wrong quietly.
Prices come from your rate sheet
Fixed rules, no guessing. Routes not in your rates go to your team for a manual price.
Your data stays yours
The system runs on accounts in your company's name. You own the data and the setup.
Monitored and maintained
Monitoring, fixes and rate updates are part of monthly care. You don't need anyone technical.
EU company, GDPR
We are an Estonian company and sign a data processing agreement before we see any data.
Trial run first
Two weeks in the background only, compared with how you answer today, before anything reaches a customer.
Working with us
Live in about three weeks.
A fixed set-up project, then monthly care. You get a fixed quote after a 15-minute call.
Day 1
15-minute call
Tell us what a typical request looks like. We run it through the assistant while we talk.
Week 1
Set-up
Accounts in your name, your rates in one clear sheet, the assistant tuned to your routes and your style of reply.
Week 2
Trial run
The assistant drafts in the background only. We compare and fix.
Week 3
Go live
Replies go out after approval, or on their own where you allow it. We keep watching.
Is it right for you?
A good fit, and what stays with you.
A good fit if
- Quote requests come in by email
- Your rates live in Excel or a similar sheet
- You get at least 10 requests a week
- You've lost jobs because a quote went out too late
- Pallet or groupage road freight is a big part of your work
Stays with your team
- Dangerous goods (ADR) and out-of-gauge loads
- Complex multimodal quotes
- One-off projects that need a site visit
- Anything your team prefers to price by hand
Questions
Frequently asked
Do we need to change our system?
No. The assistant works with the inbox and the rate sheet you already have. Your team keeps working the way it does today; the only difference is that drafts are waiting for them.
What if the AI gets a price wrong?
The AI doesn't set prices. It only reads the email and writes the reply. The price is calculated with fixed rules from your rate sheet, and a person approves every quote before it goes out.
Our quotes are too complex for this.
We start with your simplest, most common routes. Anything complex or unusual goes straight to your team, as it does today.
What about our data and our customers' data?
The system runs on accounts in your company's name, so the data stays with you. We sign a data processing agreement before we see any email.
We already have a system for quotes.
Then the question is how long a quote takes today. If your team already replies within 30 minutes, you probably don't need this. If it takes hours, it's worth a 15-minute call.
Where are you based?
We are an EU company based in Estonia and work remotely, during UK business hours. Everything is set up online.